PrivacyPolicy
Introduction
Top Realty LLC ("Top Realty," "we," "us," or "our") operates jointoprealty.com and related services. This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you visit our website, apply to become a Founding Agent or Designated Broker, or use our platform and services.
By using our website or submitting an application, you agree to the terms of this Privacy Policy.
Information We Collect
- Full name, email address, phone number, and mailing address
- Real estate license number, license type, and state(s) of licensure
- Broker of record information and brokerage history
- Payment information (processed securely via third-party processors — we do not store full card numbers)
- Referral codes and the name of the agent who referred you
- Application responses, form submissions, and any documents you upload
- IP address, browser type, and device information
- Pages visited, time spent on pages, and click behavior
- Cookies and similar tracking technologies
- Referring URLs and traffic source data
- State real estate commission records (for license verification)
- Referral and recruitment tracking data from our platform
- Payment confirmation data from our payment processor
How We Use Your Information
We use the information we collect to:
- Process and evaluate agent and broker applications
- Verify real estate licensure and compliance eligibility
- Set up and manage your monthly subscription ($99/month)
- Calculate, track, and distribute revenue share and commission override payments
- Communicate with you about your account, state launches, training, and compliance requirements
- Connect you with your state's Designated Broker for supervision purposes
- Send marketing communications (you may opt out at any time)
- Improve our website, services, and recruitment processes
- Comply with applicable state real estate laws and regulations
- Enforce our Terms of Service and protect against fraud
How We Share Your Information
We do not sell your personal information. We may share your information only in the circumstances described below.
Your name, contact information, license details, and production activity may be shared with the Designated Broker supervising your state. This is required for legal compliance under state real estate licensing laws.
We may be required by law to report agent and broker information to state regulatory bodies. We will comply with all lawful requests from licensing authorities.
We share information with trusted third-party vendors who help us operate our business. These providers are contractually obligated to protect your information and may only use it to provide services on our behalf.
Certain aggregated or anonymized data related to your recruitment activity and revenue share tier performance may be visible within the platform to agents in your upline, as required to calculate compensation.
We may disclose your information if required by law, court order, or government authority, or if we believe disclosure is necessary to protect the rights, property, or safety of Top Realty, our agents, or the public.
In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change.
Cookies & Tracking
We use cookies and similar technologies to:
- Keep you logged in to your account
- Remember your preferences
- Analyze website traffic and usage patterns
- Track referral sources and recruitment attribution
You can control cookie settings through your browser. Note that disabling cookies may affect the functionality of our website.
Data Retention
We retain your personal information for as long as your account is active or as needed to provide services. Specific retention periods include:
| Record Type | Retention Period |
|---|---|
| Real estate transaction & supervision records | 3–5 years (varies by state) |
| Commission & revenue share payment records | Minimum 7 years (tax purposes) |
| Application records | 2 years after application date |
| Active account data | Duration of account activity |
When you cancel your subscription or close your account, we will deactivate your profile. Certain records will be retained as required by law or legitimate business purposes.
Data Security
We implement industry-standard security measures to protect your personal information:
No method of transmission over the internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
Your Rights & Choices
Depending on your state of residence, you may have the right to:
To exercise any of these rights, contact us at privacy@jointoprealty.com.
You have the right to know what personal information we collect, the right to delete it, and the right to opt out of its sale. We do not sell personal information.
You may opt out of the sale of covered information. We do not sell personal information.
Children's Privacy
Our services are intended for licensed real estate professionals and are not directed to individuals under the age of 18. We do not knowingly collect personal information from minors.
If you believe we have inadvertently collected such information, please contact us immediately at privacy@jointoprealty.com.
Third-Party Links
Our website may contain links to third-party websites, including state real estate commission portals, MLS platforms, and partner services. We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies independently.
Changes to This Policy
We may update this Privacy Policy from time to time. When we do, we will revise the "Last Updated" date at the top of this page. For material changes, we will notify you by email or by posting a prominent notice on our website.
Your continued use of our services after any changes constitutes your acceptance of the updated policy.
Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or your personal information, please reach out: